SOUND FAMILIAR?
Operations Are Bottlenecked by Work You Can't Scale
Every scenario below represents time stolen from portfolio growth and landlord relationships. Find yours and see how AI automation gives it back.
The Enquiry Avalanche Problem
You're managing 100+ properties. 50+ tenant and landlord enquiries hit your inbox daily. You spend 2-3 hours just triaging who needs what, when, and how urgently.
WHAT'S ACTUALLY HAPPENING
50+ daily enquiries across email, phone, portal
2+ hours daily spent on enquiry triage
Urgent maintenance buried in routine questions
Can't scale past 100 properties without hiring
LeadFlow AI
EXPECTED OUTCOME
Enquiry handling time
15 hrs → 3 hrs/week
Auto-resolved enquiries
60 - 70%
Response time
< 5 minutes
The Maintenance Coordination Problem
A tenant reports a leaking tap. You email three plumbers. One responds. You coordinate access. You follow up. You invoice the landlord. You update the system. 45 minutes gone for one tap.
WHAT'S ACTUALLY HAPPENING
15+ maintenance requests weekly
Manual contractor coordination eating 10+ hrs/week
Delayed response times damage tenant satisfaction
Landlords frustrated by communication gaps
OpsSync
EXPECTED OUTCOME
Coordination time saved weekly
8 - 10 hours
Contractor dispatch time
< 30 minutes
Landlord update automation
100%
The Inspection Report Problem
Every inspection means photographing, writing observations, formatting reports, and emailing landlords. You're managing 100 properties with quarterly inspections—that's 8+ reports weekly.
8+ routine inspection reports weekly
30+ minutes per report for formatting
Reports delayed because you're swamped
Can't scale inspection volume past capacity
OpsSync + ContentPro AI
EXPECTED OUTCOME
Time per report
60 mins → 10 mins
Hours saved weekly
6 - 8
Report delivery time
Same day
The Reactive Lease Renewal Problem
You find out a tenant is leaving 30 days before expiry. Now you're scrambling to fill a vacancy that could have been prevented with proactive renewal outreach 90 days earlier.
Reactive 30-day renewal outreach
15 - 25% vacancy rate from poor renewal timing
Lost landlord revenue from avoidable vacancies
Manual tracking of 100+ lease expiry dates
OpsSync + ContentPro AI
Tracks all lease expiries and initiates renewal conversations 90 days out. Sends automated renewal offers with market-adjusted rates, and alerts you only when tenant decisions are needed.
EXPECTED OUTCOME
Time per CMA
15 mins vs 3 hrs
Hours saved weekly
6 - 8 hours
Appraisal capacity
3x increase