Stop spending commission time on property research and manual client updates. Turn your operations into a client-focused machine that handles property shortlisting, tracks vendor negotiations, coordinates inspections, and sends automated buyer updates—freeing you to close more deals.
Sound Familiar?
Commission time is leaking to
admin work you can't delegate.
Find your scenario below and discover how AI-native systems fix it.
The Buyers Agent Manually Shortlisting Properties
Every client brief means hours scrolling Domain and realestate.com.au, cross-referencing criteria, checking sold data, and compiling shortlists. You're spending 6-8 hours weekly on research that doesn't close deals.
What's actually happening
6-8 hours weekly on manual property research
Clients expect daily shortlist updates
Can't scale past 15-20 active buyers
Commission time spent on admin instead of negotiations
The Solution
LeadFlow AI monitors all listings matching client criteria, automatically shortlists properties based on their brief, cross-references sold data for value assessment, and sends daily updates. Reduces research time from 8 hours to 1 hour weekly.
The Buyers Agent Losing Track of Negotiations
You're juggling 12 active buyers with 30+ properties under consideration. Vendor feedback, price expectations, and negotiation status are scattered across emails, notes, and memory.
What's actually happening
30+ concurrent property negotiations
Vendor feedback buried in email threads
Critical price changes missed
Deals lost because you didn't follow up fast enough
The Solution
The Buyers Agent Coordinating Inspections Manually
Saturday morning: 5 inspections across 3 suburbs for 3 different clients. You're texting addresses, sending calendar invites, coordinating meeting times, and following up individually. 90 minutes gone before you even leave home.
What's actually happening
10-15 inspections weekly per agent
Manual coordination across multiple clients
Last-minute cancellations causing schedule chaos
3-4 hours weekly on inspection logistics
The Solution
OpsSync sends automated inspection invitations to clients when properties are shortlisted, coordinates meeting times, sends address and meeting point details, and handles cancellation notifications. 3 hours saved weekly.
The Buyers Agent Sending Individual Client Updates
Every client wants personalised updates: what you've seen, what's coming to market, where negotiations stand. You're writing individual emails or voice notes daily because bulk updates feel impersonal.
What's actually happening
15-30 minutes daily per active client on updates
100+ active clients = 25+ hours weekly
Updates delayed because you're overwhelmed
Clients feel neglected when you don't respond fast
The Solution
NurtureBot generates personalised client updates automatically based on their search activity, inspection attendance, and negotiation status. Sends weekly summaries that feel handwritten but require zero manual work.
How It Works
Our Process: Audit First, Build Second
We don't believe in generic solutions, hard sells, or asking you to trust us before we prove value. Every property business has different bottlenecks, different opportunities, different priorities shaped by their market, their clients, and their growth stage.
Phase 1
Understand Your Workflow
We learn how your business runs and identify repetitive tasks eating your time; data entry, follow-ups, content creation, reporting.
Step 2
AI Development
We design custom automation that integrates with your CRM and handles lead response, database nurture, content generation, and operations automatically.
Step 3
System Build & Integration
We connect everything to your existing tools—no complicated setup or platform switching. We test thoroughly, then train your team.
Step 4
Launch & Training
We track performance and continuously optimise. Monthly reporting shows leads converted, engagement, time saved, and revenue generated.
Stop Losing Revenue to Manual Follow-Up
Book your free audit. See exactly where your business is leaking revenue—no obligation, no sales pitch.